How To Increase Your Productivity By 567%…5900%…And More…

In Automation Case Studies, Business Process Automation, Singapore Business Process Automation Consultancy on 24 November 2008 with no comments

So how do we do so?

Increasing work efficiency by 567%…even 5900% or more?

Sounds ludicrous. And if you are thinking that way, you are probably not alone.

But this is what 2 businesses found out. That such drastic improvement in efficiency is in fact - possible.

The reason why they are seeing such results is because they employ the power of business process automation (BPA) to keep the level of human involvement as low as possible.

As long as the workflow is well-defined (meaning they know the series of steps, and conditions in advance) and the process is being done on computer, it is possible to automate or semi automate. That is where BPA comes in.

Anyway, here’s a background on the two businesses.

The first is a engineering firm in the US called Iowa Precision, which does custom designs and manufactures coil-fed automated processing systems.

One of their work flow processes involve undergoing a series of steps including:

Creating custom orders
Save the order to a folder on a server located on network.
Routinely checking for new files in that folder
Grabs data from the file (e.g purchase order)
Runs logic test
Creating images (e.g. screenshots)
Saving data onto fax server

This job done in the old manual way takes 15 minutes.

Now, when done the automated way, it takes 15 seconds.

Increase in Efficiency: 5900% (59 Times Faster)

Cost Savings (Annual): $8,000

Imagine, one of such takes 15 minutes. And in a day, such jobs can occur multiple times a day. When you add them all up, the time savings, and cost - can be substantial.

And that is only 1 job. Imagine, if you put together all your different processes and automating all of them? How much more time and money will you have saved? And earned?

Not only that, with time saved, you can do more matters…matters of higher strategic value…further increasing your productivity.

You can go out to get more sales…meet more clients…form more alliances…and so on.

There is a huge strategic benefit that is intangible.

Let’s not forget, with automation, human errors and costly delays are now minimized. That’s crucial as well because any of such occurrences can mean money going down the drain!

The second is a business that engages primarily in Internet Marketing.

Here are some of the jobs that the business owner, Ichibanda, of BlueBerryWebs.com puts on autopilot/semi-autopilot mode:

Article submission
Social Bookmarking
Account Creation (setting up gmail accounts or yahoo.com mail accounts)
Set up web 2.0 websites like Weebly, Squidoo and Hubpages
Set up Wordpress blogs automatically
Post to Wordpress blogs

Just taking the setting up of WordPress site, including uploading of files, articles, customization - it used to take her 5 hours per site.

Not it only takes her 45 minutes with automaton. That’s a saving of 4 hours 15 minutes!

Think about how much time will she now saved if she repeats the process 10 times?

Imagine how many more sites can she now create in a day?

Also, she sells websites. So how much more profits could she have earned?

Sometimes, depending on the work process, not all of them can be fully automated. Because they may contain variables that change from job to job.

But that is not to say that the rest of the other steps in the whole process (often the majority) cannot be automated. This is especially so if these steps remain a constant.

So even if the whole process cannot be automated fully, it does keep your human involvement down to the minimum, as can be seen in the 2 above-mentioned case studies.

With these 2 case studies, the questions we want to pose to you now are:

1. Are cutting cost and increasing productivity important to you?

2. Will human errors and delays have a significant impact on your business?

3. Are you looking to stretch your marketing/operational/sales dollar?

4. Are there any redundancies in your processes that you wish to eliminate?

5. Are there any time consuming, labor intensive and repetitive part of your processes that you wish that you yourself can handle less.

And have your time focused on more important stuff - like perhaps going to networking session with potential clients? If the answers are some of them are a "yes", then automation may be a good solution for you.

You can scroll below and sign up to our priority helplist for a free automation consultation now.

P.S In the meantime, you can download the report and read more case studies here: